Cecilia Joná Cárdenas
Santiago
Summary
Resourceful and driven administrative professional with over 15 years of experience supporting high-achieving executives. Proven track record of providing precise and well-organized assistance to meet professional needs. Thrives in fast-paced and ever-changing environments, effectively managing high-volume workloads. Dedicated Executive Assistant with extensive experience across various industries, maintaining a professional demeanor and appearance while consistently delivering high-quality results. Known for dependability, quick-learning, and valuable team player with exceptional communication and organizational skills.
Overview
24
24
years of professional experience
Work History
Bilingual Executive Assistant to the Regional Vice president
Aes Andes S.A. (Former Aes Gener)
07.2019 - 08.2024
- Support the executive team in planning and coordinating meetings, trips and events
- Prepare presentations, reports and documents in English and Spanish
- Manage calendars, emails and phone calls
- Coordination and logistics of visits to projects with potential investors
- Coordinate with the different areas the timely delivery of information, ensuring compliance with the required deadlines in a timely manner
- Support to Human Resources with the organization and logistics of corporate meetings
- Support in the candidate interview process, performance evaluation processes, onboarding, etc
- Submission and reimbursement of expenses, requests for funds to be submitted, monitoring of reporting and closing of transactions
- Purchasing and payment cycle to both national and foreign suppliers, advanced user of SAP & Ariba
- I assist clients or suppliers either in person or by telephone, providing a prompt solution to the requested requirements.
Bilingual Executive Assistant to the CEO
Johnson Control
02.2015 - 06.2019
- Coordination of agenda of meetings, trips, air tickets, hotels, transfers
- Preparation of management reports, expenses, statistics, etc
- Support Marketing activities, as required
- Office Manager developing multidisciplinary tasks with the ability to work under pressure and balance priorities in confidential and highly complex situations
- Collection and compilation of information and preparation of corporate presentations
- Internal Communications Leader for all areas of the Company
- Active member of the management team, participation and attendance at all company meetings both in Chile and outside the country, taking notes, preparing minutes and monitoring actions, translations of all company communications, which include material confidential and corporate presentations
- Event and meeting planner for Chile
- Management of confidential information of both the company and collaborators.
Coordinator of Academic Projects & Marketing
Abbott Laboratories (Former Recalcine Pharmaceutical Corporation)
10.2013 - 12.2014
- Creation of the position, development of projects associated with the area
- Development and implementation of all academic and Marketing projects of the Division)
- Conducting 4 Video Conferences with Universities in the United States and Medical Societies in Chile
- Implementation of the Telepsychiatry Project between the Central Site in Santiago and Remote Sites in the South of Chile
- Agreement and negotiation for participation in Congresses, courses and seminars both in Chile and abroad
- Organization of Regional Stand Alone with the participation of foreign and Chilean speakers, with more than 300 attendees per day, event managed from start to finish
- Complete cycle of promotional material, including: quotes, purchase orders, inventory management
- Event Organization: Registration, follow-up of guests both by telephone, mail and in person
- Logistics at the event location, application of satisfaction surveys, budget control, preparation of management reports for General Management
- Preparation of B2B reports for pharmaceutical chains, stock management of Medical samples and promotional material, among other documents
- Translations and interpretations, as required, mainly in clinical work on new molecules, confidential reports, etc
- Constant contact with the main speakers, Medical Societies both in Chile and abroad.
Bilingual Executive Assistant to the President and Marketing Assistant
Pharmaceutical Laboratory AstraZeneca
04.2000 - 12.2012
- High-level administrative support to the president of the Company, full bilingual position, coordination of agendas, meetings and national and international trips for all company executives
- Meeting Planner and Office Manager for Chile, support to the management team, regarding national and international trips, including Sales Conventions, scientific meetings, Congresses, product launches, Stand Alone Meetings, Town hall, sales tours, inter alia
- Carrying out all types of translations
- Handling and management of confidential information for the Presidency
- Collection of information and creation of presentations in English and Spanish, writing reports, financial and management reports, Dashboard, preparation and monitoring of Budget and forecast, monitoring of initiatives, etc
- Development of marketing strategies, brand positioning, launches of new products, production of promotional material, active management with suppliers, marketing and advertising agencies.
Education
Organizational Behavior Course - Business Administration And Management
Universidad De Chile
Santiago11.2024
Excel Course For Executive Assistants - IT
Universidad De Chile
Santiago10.2023
Finance and accounting course for Executive Assistants - Accounting And Finance
Universidad De Chile
10.2022
Executive Diploma in Strategic Communications -
Pontificia Universidad Católica de Chile
01.2019
Commercial Engineer, Administration degree -
Universidad Andrés Bello
01.2014
English and Spanish Translator and Interpreter -
Universidad de Ciencias de la Informática
01.2008
Bilingual Executive Assistant -
Manpower de Chile
01.2002
Foreign Trade degree -
Manpower de Chile
01.1997
Skills
- Strong technical proficiency advanced user: MS Office, Power BI
- English, advance level, written & spoken
- SAP user POs/PRs,finance & accounting
- Strong communication skills on a variety of levels
- High level proficiency to work with urgent deadlines and workload
- Advance English level, written and spoken
- University degree in business administration and strategic communication
- Excellent skills to collaborate with all level in the company including strategic stakeholders
- Team player and strong individual skills to perform daily clerical duties
- Professional experience as PA to CEO in multinational companies
Accomplishments
- Planned corporate meetings, lunches and special events for groups of more than 500 employees.
- Collaborated with team of 20 in the development of new project launch at AES.
- Achieved a reduction in expenses in more than 15% by introducing savings in travels and accomodations.
- Achieved zero break in external audit by completing information and back up resources with accuracy and efficiency.
- Awarded a bonus in recognition of managing the addition of more than 500 staff members meeting.
- Documented and resolved supplier issues when I joined Aes.
- I implemented SAP training session for the new members of staff.
Languages
English
Timeline
Bilingual Executive Assistant to the Regional Vice president
Aes Andes S.A. (Former Aes Gener)
07.2019 - 08.2024
Bilingual Executive Assistant to the CEO
Johnson Control
02.2015 - 06.2019
Coordinator of Academic Projects & Marketing
Abbott Laboratories (Former Recalcine Pharmaceutical Corporation)
10.2013 - 12.2014
Bilingual Executive Assistant to the President and Marketing Assistant
Pharmaceutical Laboratory AstraZeneca
04.2000 - 12.2012
Organizational Behavior Course - Business Administration And Management
Universidad De Chile
Excel Course For Executive Assistants - IT
Universidad De Chile
Finance and accounting course for Executive Assistants - Accounting And Finance
Universidad De Chile
Executive Diploma in Strategic Communications -
Pontificia Universidad Católica de Chile
Commercial Engineer, Administration degree -
Universidad Andrés Bello
English and Spanish Translator and Interpreter -
Universidad de Ciencias de la Informática
Bilingual Executive Assistant -
Manpower de Chile
Foreign Trade degree -
Manpower de Chile
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